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self management more….

Before I give you my kit of great Internet tools that will definitely assist you to operate remotely, I should make you aware of one more item connected with self management and especially to do with keeping your focus and powers of concentration

I’ve discovered and verified a consistent trait in friends who work online and I’ve known for quite a long time and I call this behavior the 50 minute effect. I uncovered these friends who focus and work for 50 mins. and then take a whole ten minute rest and are a significant order of magnitude more productive and generate a substantially greater quality of work than members of both sexes who don’t have such distinct working practises.

OK as promised here is my list of favourite remote working software:

Electronic Mail

Google Mail is free. My friends and I all agree the search and label (categories) functions are the best implementation I have encountered. The downside is it can be a bit slow on older machines

Phone calls

Skype occasionally drove me to despair as the connection stability was down right horrible, but three cheers for the coders at Skype now as they have considerably refined the quality of the service. For few dollars a month ! can call and conference in any telephone and Skype user in the world. The current version of Skype has a ton of superb functions and there is an ever growing list of valuable add on applications.

Organising Content

Evernote has acquired over a million users in a very short space of time – it lets you to store, organise and add notes to any type of digital content on the web. Just go check it out…it’s free.

Invoicing, Time and Expenses capture, Accounting and CRM

You surely know that my desire to work remotely was originally encouraged by Quickbooks Online, a small business accounting software system. But it is no match for the free edition of salesorder.com – a lead to cash system that’s as easy to use as a hairbrush I looked at NetSuite whose pricing (and people) scared me off. My choice here is salesorder.com – Go check it out.

The I-Phone is primarily created for the mobile phone customer – and includes a huge number additional items so it is undoubtedly one of the most wanted mobiles on the market. Exclusive to the o2 network in Britain, most are bought on contract, but it is also offered on a pay as you go service for around £450.00.

The mobile includes a touch sensitive screen sensitive device, with the great majority of operations carried out by pressing and dragging across the display. Notably, it will display over a quarter of a million colours. The touch sensitive screen is more advanced than many recent handsets in that it is multi touch sensitive, so you can tap one or more places and not risking malfunction with the handset as with some similar phones.

The latest I-Phone incarnation, the 3G-S includes built in G.P.S. support, an upgrade over previous trilateration systems used by earlier i-phone devices. Furthermore, the iPhone 3GS can operate as a sat-nav system in addition to its mobile operation.

Win an iPhone 3G

That is just the beginning though – as you would imagine, it is also an iPod – a very common MP3 on the move facility. Comprising impressive sixteen Gb or 32 gigabyte storage (according to version you buy), the phone is able to store large amounts of your albums, downloaded podcasts, dvds and tv shows.

The I-Phone gets its music from the i-tunes online website – the iphone’s own ecommerce website which sells and transfers tracks and films to i pods and iPhone mobile phones protected by iPhone’s bespoke format. In the face of criticism from supporters of open source and anti copy protection organisations, the iphone has been very successful with their links between downloads and iPods and downloads and their mobile phone.

Accessing online downloads, users can make use of the integration given by the iPhone’s 3G connection, or wifi if they have access to a connection at the moment.

Clearly the handset sector has moved a lot further in being the all encompassing on the move multimedia centre by delivering not only telephony with audio, vision, gaming and programmes.

Quickbooks online edition

The key reason people fail to succeed at working remotely is they fail to realise the need for excellent organisation and rigid self management.

I have been working remotely for nearly 8 yrs since I first unearthed Quickbooks online an ‘on demand’ small business accounting software online system and was mesmerised by the fact that if you can do accounting on the net then why shouldn’t it be practical to perform other key types of of work away from the conventional office?

Whilst working remotely has substantial gains there are numerous pitfalls which evolve into problems that result in cuts in work output and reduced morale. The most cited reason for low work output from remote professionals is interruption and it is a verified and well known fact that it can take a professional up to 20 mins to return to their original productivity level after experiencing a disruption.

Research also shows that members of both sexes who are consistently subjected to disruptions are more likely to be susceptible to lower memory capability and are prone to developing mental health issues in later life. We live in an over communicated society and it is important that you are aware of the problems this causes before you decide to work remotely. When operating remotely you should do everything feasible to eradicate the probability of being interrupted.

Here’s how I do it:

1, Get a habit, make sure that everybody knows it and rigidly adhere to it!

Good examples are a consistent time of day when you check or compose and reply to e-mail and make or be available for telephone conversatiions. Before I began working remotely I used to get nearly 200 electronic mails every 24 hours. Now I think I am unfortunate if I get more than 5. To ‘restart’ my electronic mail experience I altered my e-mail address and tenaciously took steps to defend the details being passed on to anyone. I then ‘trained’ every person who I gave my e-mail address to, to use it prudently. I also configured an automatic reply that swiftly informed anyone sending me mail at what time of day I would be processing mail and if an item needed my immediate awareness to mark it as ‘Urgent’.

2. Get rid of alerts.

Turn off every possible mechanism that can send you a visual or audible alert. This includes portable and
conventional handsets and forms of alerts from electronic mail such as visual alerts, audible warnings, display changes to your inbox folder and of course facing a window. Get a door on your work room and put up a ‘do not disturb’ sign on it.

In ‘Remote Working Part 3 – What should be in your tool box’ I will reveal my favourite tools and software.